Whether
you are making your first hire or recruiting multiple employees to fill vacant positions,
if you have not thoroughly planned out ahead, then the recruitment process might
be long, arduous and even fail! Taking essential steps before
even posting a job or interviewing increases the probability that you will quickly
find the right candidate for your needs.
I
recommend 5 essential steps to ensure that your next recruiting assignment
goes very smoothly and increase the likelihood that you uncover the right
candidate for your needs:
1. Write
An Explanatory Job Description – This details the key tasks and elements required
of your position. This not only helps the candidate to better understand what is
expected of them, but also assists you in better screening out unqualified
candidates by forcing them to verify their skills per your job’s requirements.
2. Specify
Candidate Profile – Detail what type of profile you are looking for. This
can include: years of experience, education and all the criteria that are
important for the job. Study past excellent job performers to uncover what
profile they possessed. Also, research the current job market place by viewing
job boards like Career Builder to see what types of jobs and skills your
competitors are recruiting for. The caveat is you may be seeking a certain job
skill, but it may be in very short supply and high demand by everyone in the
jobs market!
3. Quantify Your Chosen Criteria – Whenever possible calculate the
essential tasks of the job. For example, 30% C programming, 45% digital
hardware design and 25% testing. This will not always be easy, but whenever you
can quantify your job tasks, it will allow you to more quickly identify those
candidates who possess all the qualities and abilities necessary to accomplish
your job profile and add value to your company. It will also assist you in the
interview process to better screen candidates per your most relevant interview
criteria. For example, “What percentage of your last job was devoted to C
programming?”
4. Thoroughly
Develop An Interviewing Strategy – It is extremely important that you develop
a detailed plan your interviews in order to gather the maximum amount of
information from candidates in the least amount of time. Research shows that
open-ended questions tend to elicit the most information possible. For example,
“What did you accomplish at your last position?” Also, try to incorporate the “quantifying”
as mentioned in my 3rd tip. For example, “break down for me by a pie chart what
your job activities looked like in your last position?” Finally, meet your
entire interview team in advance of the actual interview to cover your detailed strategic interviewing plan. Make sure that all interviewers are clear about:
a) what information you desire from a given candidate? b) Which interviewer
will ask what questions? And c) what metrics you will be using to determine
whether a candidate is qualified or not per your job requirements?
5. Get
The Word Out – Use all sources at your dispose. Start with all your contacts.
Then employ your candidate’s contacts including searching their social media
contacts list and networks. This can benefit your company in two ways: a) it
can provide you valuable, hidden information on the candidate and b) it can
increase your sampling frame of viable, qualified candidates for your job.
In
summary, I have shared five proven tips to help you increase your batting average
in employee recruiting for your business. They will help you to streamline your
recruiting and interviewing process and increase the probability that you will
more quickly secure the most qualified candidates for your job requirements.
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